Opening Date: December 14, 2022 

Closing Date: December 28, 2022 or until filled

Job Class Code: 0946
Grade:  26
Salary: $54,683.20-$74,380.80/year

Position Number: 02000-2244

Are you an experienced accounting professional who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative?  Do you enjoy working collaboratively utilizing the latest Microsoft analytical tools?  Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

Job Description

The DHHS Financial Service Center is seeking an Accounting Analyst Supervisor to join the Recovery Division. This position will contribute to the Department’s mission by helping us ensure state and federal funds are utilized in an efficient manner to meet the health and welfare needs of Maine’s citizens. The Recovery Division’s primary scope of work includes depositing money, establishing receivables, and collecting millions of dollars in identified debt owed to DHHS annually, from a variety of sources. 

This position is responsible for the account reconciliations and reporting as well as maintaining financial controls for all types of funding recovery. Primary responsibilities include:

• Gathering, reviewing, and understanding financial data from multiple systems and sources in order to complete account reconciliations and reporting.
• Ensure that all reports are well-designed, checked for accuracy and are nearly self-explanatory to the user.
• Reconcile various accounting systems, formulate corrections, and make adjusting entries where necessary.
• Formulate and recommend system and process changes through evaluation, analysis, and application of accounting theory in order to eliminate future problems and improve processes, policies, and procedures.
• Review and find ways to improve systemic and data driven processes to create efficiencies while standardizing and automating reconciliations and reporting.
• Build and maintain recovery forecasting.

The work completed in this position contributes to the development of business process and accounting controls to implement and maintain sound fiscal practices. This position applies agency-specific accounting to create and improve methods of reconciling data housed in different systems, minimize risk, summarize findings, prepare reports, and recommend changes in organizational structures, programs, policies, procedures, or practices in an effort to better achieve organizational goals.

Agency information:

The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure controls for the Department of Health and Human Services (DHHS).  The Service Center provides budgetary and fiscal analysis for many complex areas within DHHS, including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (Maine’s Medicaid Program). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include: compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

The backgrounds of well-qualified candidates will demonstrate the following competencies:

• Thorough knowledge and experience of complex accounting principles.
• Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data and accounting reconciliations.
• A proven ability to lead and direct accounting team operations.

Minimum Qualifications:

(a) A Masters Degree from an accredited educational institution that includes at least 18 semester hours in accounting coursework; or

(b) A Bachelors Degree in Accounting from an accredited educational institution which includes 18 semester hours* in accounting coursework and 2 years of practical work experience providing complex technical accounting support in a professional accounting environment **; or

(c) An Associates Degree in Accounting from an accredited educational institution and 5 years of practical work experience (3 years of which must be at the professional level) providing complex technical accounting support in a professional accounting environment**; or

(d) 8 years of practical, work experience (4 years of which must be at the professional level) providing complex technical accounting support in a professional accounting environment**.

* Accounting coursework must include successful completion of Principles of Accounting I & II, Intermediate Accounting I & II, plus two other accounting-related courses.  It is important you submit a copy of your transcript with your application materials.

** Experience must demonstrate comprehension and application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines and must demonstrate the ability to (1) analyze and reconcile financial data and records for the purpose of business financial planning; (2) design, recommend, and implement modifications of accounting methods, procedures, forms, and records; (3) prepare financial statements and reports such as balance sheets and other operating statements; (4) analyze and interpret laws, regulations, codes and ordinances to ensure appropriateness of financial transactions and accounting structure; and (5) analyze complex accounts and accounting relationships that result in complex accounting entries.

Application Information:

 Please submit all documents or files in a PDF or Word format.

 For questions about this position, please contact Shawn.E.Warren@maine.gov. 

 To request a paper application, please contact Ashley.Smith@Maine.gov .

Benefits

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 

• Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.