Digital Archivist II

Augusta, Maine, United States | Professional & Technical | Full-time

Apply by: Dec. 8, 2023

Job Class Code: 0282
Grade: 19
Salary: $18.17 - $24.21
Opening: November 9, 2023

Closing: December 8, 2023

Who are we?

The Maine State Archives within the Department of the Secretary of State is at the beginning of a new phase, as Maine State Government moves from a paper to digital format in records keeping. The Maine State Archives seeks a creative and visionary individual to serve as the Archivist II to ensure access to both paper and digital records for all Maine residents and state agencies. The Archivist II also works closely with the Archivist III to ensure the smooth operations of daily activities of the Archives Services division.

The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

The Maine State Archives is seeking candidates for a Digital Archivist II position within the Archives Service Division.This position will serve as an Archivist to manage, process, and make accessible the digital records held at the Maine State Archives. In the absence of the supervisor (Digital Archivist III), this position would also supervise the daily activities of contract workers, volunteers or interns occasionally. This position may delegate scanning of documents to contract staff ; may delegate creation of metadata and finding aids to volunteers or interns, with supervision.T he Archivist II reports directly to the Archivist III and the work schedule is Monday through Friday. 


  • Selects accessions (electronic records) and arranges archival records and materials in order to maintain control of governmental documents.
  • Researches and studies government records (hard copy and electronic) in order to arrange and describe materials, develop finding aids, assist researchers, reply to inquiries, and advise agencies and groups on archival records.
  • Participates in workgroups with other state agencies, vendors and information technology groups to manage the organizations electronic records for the Maine State Archives and to provide recommendations on end user needs.
  • Assists to define and develop industry standards for descriptive data and metadata for archival preservation, document conversion, and digital data persistence.
  • Instructs individuals and groups in the use of archival holdings and finding aids in order to promote preservation of scholarly data and use of archival services.
  • Catalogs materials by data entering and indexing in the databases, catalogs, and digital preservation syste, used by the Maine State Archives.
  • Transfers and indexes images stored on server to another server that were imaged by other Maine State Archives staff.

To be successful, you will need:

  • Knowledge of federal and state laws and regulations pertaining to government records.
  • Knowledge of law, rules, and regulations pertaining to confidentiality.
  • Knowledge of software systems related to digital imaging, management, access, and preservation.
  • Knowledge of methods, techniques, and materials used in the care and preservation of permanent records in hard copy and electronic copy.
  • Knowledge of sources, methods, and techniques of scholarly research.
  • Knowledge of Maine and American History.
  • Ability to learn and adapt new technologies.
  • Ability to articulate highly technical concepts and requirements to a variety of audiences.
  • Ability to speak in public.
  • Ability to lift and carry approximately 40 pounds.
  • Ability to climb ladders.

Minimum qualifications: 

  • A six (6) year combination of education, training, and/or professional experience in related archival services, information systems, electronic data storage management, and advanced research methods and techniques.

For more information or questions, please contact: or call (207) 624-9010.


No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

  • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
  • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
  • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements
  • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
  • Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
  • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
  • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
  • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office
  • Tuition Reimbursement - Further your career and your education with tuition reimbursement for job-related courses.
  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
  • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.