OFFICE SPECIALIST II

Opening Date:

March 24, 2025

Closing Date:

 April 04, 2025

Location:

Augusta

Position #:

07200-2763

Position Type:

Full Time (Limited Period)

Class Code:

6550

Grade/Salary:

Grade 19 - $20.23 - $29.14 Per Hour

BRIEF JOB DESCRIPTION: This position conducts advanced office and administrative work providing support to the coordination, implementation, and oversight at the Bureau of Sea-Run Fisheries and Habitat. Responsibilities require using independent judgment, initiative, and decision-making on complex administrative matters. This position is expected to work across the agency with other state agencies to conduct administrative and financial tasks in support of the Bureaus mission including monitoring grant funding and compliance. Assisting the Bureau in outdoor field work is offered but not required. 

Typical duties will include but are not limited to: 

• Performing administrative tasks (i.e., correspondence, developing protocols, meeting agendas/minutes/staff meeting presentations, reports, processes requests for information, responding to inquiries of a time-sensitive nature, scheduling meetings, overseeing and managing office practices). 
• Making and tracking purchases for the Bureau using P-Card. Developing invoices and procedures with finance for efficient payment to contractors and reimbursement to DMR.
• Advising and assisting Bureau staff on the assembly of RFP and contract documents. Providing examination and analysis to better support the Bureau RFP and contractual needs. 
• Assisting with grant compliance and working with finance to ensure grant forms and procedures are followed.
• Coordinating accounting and general operating activities.

There will be some remote work opportunities with this position which follow the DMR Telework Policy and after management approval.

For questions specific to the position, please contact the Hiring Manager, Sean Ledwin, at: Sean.M.Ledwin@maine.gov

MINIMUM QUALIFICATIONS: Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Preference will be given to candidates with proficiency in Microsoft Office, especially Excel.

HOW TO APPLY: Interested applicants need to apply online by selecting the "APPLY" button below along with uploading a Cover Letter and current Resume. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your Resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such. 

If you can't apply online and you require a paper application, please download and print one here: https://www.maine.gov/bhr/state-jobs/application-process. Paper applications for this posting should be submitted along with a Cover Letter, answers to the Supplemental Questions, and Resume, before the closing date, to: Natural Resources Service Center, c/o Kristin McCamish, 32 Blossom Lane, Marquardt Building, Augusta, ME 04333-0155. Please be sure that the title, and position number, of the job you are applying for is included.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

•    Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
•    Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11,196.96-$13,172.88 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
•    Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 
•    Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value). 
•    Retirement Plan– The State of Maine contributes 13.29% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
•    Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
•    Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
•    Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
•    Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
•    Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
•    Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
•    Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work.  Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness.  We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.  Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting.  If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.