Bereau of General Services

Fleet Support Specialist

Opening Date: July 3, 2025 

Closing Date: July 18, 2025

Job Class Code: 8300
Grade: 16  
Salary: $17.69 – $24.27 
Position Number: 004600262

Come join Central Fleet Management, the team that keeps the State of Maine light duty vehicle fleet on the road. Whether it be Inland Fisheries & Wildlife, Marine Resources, Human Services, or any other agency in State government, Central Fleet Management needs a Fleet Support Specialist to oversee our stockroom, order accessories, vehicle and office supplies. In addition you will have the opportunity to learn valuable skills which will offer you chances for advancement within our organization and throughout State government.

You will be part of a team of fleet professionals, and service a wide variety of fleet customers.  Our team centrally manages the entire State fleet of light duty vehicles, allowing the agencies to focus on their services to the public.

This work involves providing support services and performing administrative functions for agency fleet management. Responsibilities include requisitioning, receiving, storing, and issuing a variety of automotive and mechanical parts, supplies, hardware, accessories and tools to support fleet maintenance and repair, issuing lease assignments, authorizing and controlling maintenance and repairs, issuing registrations and insurance cards, examining accident reports and coordinating with Risk Management, and receiving and determining disposition of turned in vehicles. Work is performed under limited supervision.

As a Fleet Support Specialist, you will:

• Requisitions, receives, stores, and issues a variety of automotive and mechanical parts, tires, supplies, hardware, and tools to support fleet maintenance and repair operations.
• Writing and maintaining specifications for vehicle accessories.
• Receives and examines accident reports involving leased and rental vehicles to coordinate payment with Risk Management.
• Determines and authorizes repairs, cleaning, and maintenance of vehicles to prepare them for auction.
• Assigns vehicles to maximize useable life.
• Issues, tracks, and controls fuel cards to ensure appropriate use.
• Maintains vehicle inventory, repair, maintenance, and accident logs to document vehicle history.
• Assigns and oversees the work of subordinates to ensure duties are performed in a timely and acceptable manner.
• Contacts vendors to resolve problems and ensure repairs, parts and accessory costs are appropriate.
• Receives, prepares, documents, and registers new vehicles to place them into service.
• Receives and evaluates turned in vehicles to determine disposition of vehicle.
• Determines and authorizes repairs and maintenance of vehicles to ensure proper and safe operation.

Successful candidates should have:

• Knowledge of modern office management principles, practices, procedures, and equipment.
• Knowledge of inventory and parts control procedures.
• Knowledge of vehicle accessory equipment and specifications.
• Knowledge of vehicle operations.
• Knowledge of vehicle repairs, maintenance, parts, and procedures.
• Knowledge of state vehicle inspection and registration procedures.
• Knowledge of related risk management policies and procedures.
• Knowledge of accident reporting procedures.
• Ability to diagnose basic vehicle problems.
• Ability to authorize and control vehicle repairs and maintenance.
• Ability to schedule vehicle repairs and maintenance.
• Ability to establish and maintain effective working relationships.
• Ability to evaluate and appraise vehicle fair market value.
• Ability to communicate effectively.
• Ability to write clearly and effectively.

MINIMUM QUALIFICATIONS

• Four (4) years’ experience in automotive service or support to include one (1) year of administrative experience.
• Preference will be given to candidates with knowledge of Microsoft Office Suite and more specifically Excel.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.