Position: Accounting Associate II
Department: Bureau of Motor Vehicles – IFTA/IRP Unit
Schedule: Monday–Friday | 8:00 AM–5:00 PM
Job Class: 6504

Salary: $18.76 – $27.03 hourly

Closing Date: July 16, 2025

Join Our Team at the Department of the Secretary of State

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?

If you’re detail-oriented, enjoy helping others, and thrive in a structured yet collaborative environment, you've found the job you've been waiting for. As an Accounting Associate II in our International Fuel Tax Agreement (IFTA) and International Registration Plan (IRP) Unit, you won’t just process paperwork—you’ll ensure that fuel tax returns and commercial vehicle registrations across Maine are accurate, compliant, and running smoothly. This is where numbers meet impact—and where your skills can truly shine.

About the Position:

We are seeking a proactive and driven Accounting Associate II to join our IFTA/IRP Unit at the Bureau of Motor Vehicles. This role is essential to ensuring the accurate processing of commercial fuel tax returns, motor carrier registrations, and license applications. You’ll interact with businesses, carriers, and team members daily to verify credentials, analyze financial information, and support our online system users—all while helping to keep Maine’s roads safe and commerce running.

What We’re Looking For:

• Team Collaboration: A reliable team player who works well with others, shares information, and contributes to group success.
• Communication Skills: Ability to clearly explain procedures and regulations to customers by phone, email, or in person.
• Adaptability: Comfortable navigating updates to tax laws, policies, and technology.
• Problem-Solving: Capable of analyzing financial records and spotting inconsistencies or missing information.
• Attention to Detail: Precise and thorough when reviewing applications, records, and payment reconciliations.
• Professionalism: Shows respect, accountability, and integrity in all interactions.

Key Competencies We Value:

• Emotional Intelligence: Understands and responds to customer and coworker needs with empathy and professionalism.
• Conflict Resolution & Feedback: Stays calm under pressure and responds constructively to questions and concerns.
• Time Management: Balances multiple tasks, meets deadlines, and keeps things moving with efficiency.
• Commitment to Excellence: Demonstrates pride in their work and strives to get things right the first time.
• Continuous Improvement: Always looking for ways to make systems and processes more effective.

In this role, you will:

• Review and verify IFTA license applications, fuel tax returns, and Maine-only decal requests for accuracy and completeness.
• Respond to inquiries from commercial carriers and the public via phone, email, fax, mail, and walk-ins.
• Assist customers in navigating the IFTA/IRP online system.
• Process credential requests and ensure compliance with applicable laws and regulations.
• Reconcile payments and ensure that collected revenue matches expected amounts.
• Provide technical support to customers and collaborate with internal teams to improve service delivery.

Preferences Will Be Given To Candidates Who Have:

• Experience working with financial documents, taxes, or licensing systems.
• A background in state government, commercial motor vehicles, or regulatory compliance.
• Proficiency in Microsoft Office Suite and an aptitude for learning new systems (including Tableau).
• Excellent communication and math skills.
• A commitment to customer service and public service excellence.

Minimum Qualifications:

Training, education, and/or experience in office and administrative support work. Demonstrate competency in applying a solid knowledge of the principles and practices of quality customer service to perform complex work in assisting the public with applications and fees that have an eligibility or compliance component. The ability to use independent decision making and initiative on the appropriate process to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Accounting Assistant and Accounting Associate I.

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

Why Join Our Team?

No matter where you work across Maine state government, you’ll be part of a workforce that embodies our state motto—"Dirigo" or "I lead"—providing essential services to Mainers every day. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

• Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

Contact information:

Questions about this position should be directed to Matthew Dudley at Matthew.S.Dudley@Maine.Gov

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one HERE or contact our office at 207-441-4512.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Secretary of State Office of Human Resources, 29 State House Station, Augusta, ME  04330 or faxed to 207-624-9313.  Be sure title of the job you are applying for is included.  Applications cannot be accepted after the posting closing date.  

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job, and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in different ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation, or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step and want to feel good about what you do, we’d love to hear from you. Please note that reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.