Bureau of General Services

Division of Procurement Services

Procurement Analyst I 

Opening Date: June 16, 2025

Closing Date:  July 1, 2025

Job Class Code: 1030
Grade: 21
Salary: $44,803.20 – $62,691.20/Annually 
Position Number: 004600768

PURPOSE OF ANNOUNCEMENT:

The Office of State Procurement Services, Bureau of General Services is seeking a motivated procurement professional to join our team! This position focuses on supporting our office, assisting vendors with their bid submissions, learning the Request for Quotation (RFQ) processes and offers an excellent opportunity to gain experience in state procurement operations. The Procurement Analyst I will work under the direct supervision of the Procurement Planning Manager.

The Procurement Analyst I will assist with the state procurement process by handling entry-level tasks, such as acquiring low-dollar value goods and services while ensuring competitive pricing for our office. Responsibilities also include website maintenance, customer support for state agencies and vendors, and other routine procurement activities.

The Procurement Analyst I will assist with the state procurement process by handling entry-level tasks, such as procuring low-dollar value goods and services for our office. Responsibilities also include website maintenance, customer support for state agencies and vendors, and other routine procurement activities.

JOB DUTIES:

As a Procurement Analyst I in the Office of State Procurement Service, the successful candidate will:

• Research, compile and disseminate data regarding industry sources and vendors
• Prepare and publish competitive bidding documents in accordance with established standards
• Evaluate bids and proposals according to solicitation document specifications and requirements
• Award purchase orders and master agreements through the State’s e-procurement system and maintain applicable files
• Administer master agreements including supplier management and compliance standards
• Review state agency service contracts for administrative accuracy and clarity of content
• Support vendors with the registration processes for the State’s Vendor Self Service system
• Maintain effective customer relations with State agency procurement staff and vendors in order to provide support and technical assistance
• When assisting customers, champion the mission of the Division and perform effective conflict resolution
• Maintain and update the Procurement Services website
• Review Request for Proposals and related documents for accuracy, formatting integrity, content and adherence to rules and standards.
• Administers office procurement card (P-card) and ensures timely submission of corresponding expense reports.
• Serves as a member of RFP evaluation panels when needed.

 This role involves regular interaction with team members, client agency staff, and external vendors. The ideal candidate will have excellent written and verbal communication skills, strong mathematical proficiency, and a keen eye for detail. Organizational excellence and advanced critical-thinking abilities are essential. The Office of State Procurement Services is a collaborative State agency support unit that experiences high-volume periods throughout the year. Additionally, the role includes providing support with various procurement-related tasks as needed.

The background of well-qualified candidates will demonstrate the following competencies:

• Experience in the procurement solicitation process (RFQ/RFP), contracts, and related procurement documents.
• Prior experience and/or education which demonstrates knowledge of data analysis.
• A thorough working knowledge of Microsoft Office products, specifically Outlook, Dynamics, Excel, and Word.
• Experience providing high quality customer service effectively to both internal and external customers, and to vendors.
• Experience in facilitating team meetings.
• This position is assigned to the Commodity Team. Special consideration will be given to those with proven skills in any of the following areas:
• Request for Proposal/Request for Information (RFP/RFI) document review, editing, and approval processes
• Drafting scope of service documents and an understanding of their characteristics
• Strong written and editorial skills.
• Ability to follow, understand and convey solicitation processes (drafting, release, evaluation.)
• Website development/management skills, utilizing Drupal.
• Commitment to innovation and process improvement.

MINIMUM QUALIFICATIONS

An Associate’s Degree in Business Administration or related field of study, and experience involving moderately complex procurement or related business processes demonstrating knowledge of large-scale procurement of business goods and services, category management, and market research.  Directly related additional experience may be substituted for educational requirement on a year-for-year basis.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.