Office of the State Auditor

Business Operations and HR Coordinator

Opening Date:  September 25, 2024

Closing Date:  October 10, 2024

Job Title:  Business Operations and HR Coordinator (Public Service Manager I)

Job Class Code:  MA25

Grade:  25

Administrative Unit:  Confidential

Salary: $59,737.60 – $84,323.20

Position Number(s): 007000609

OPEN FOR RECRUITMENT:  September 25, 2024 – October 10, 2024

Do you enjoy work in a dynamic, fast-paced environment? Do you have a passion for helping people? Are you a natural problem-solver with exceptional time management and organizational skills? If so, we have an opportunity for you!  We are seeking a talented, enthusiastic, detail-oriented individual to serve as the primary coordinator of administrative and human resource support for the Office of the State Auditor.  

Agency Information:  The Office of the State Auditor (OSA) is an innovative organization that acts as the independent auditor for the State of Maine. At OSA, we are a team of dedicated professionals who deliver critical services to the citizens of Maine. We prioritize work-life balance and provide great benefits to support our team in achieving professional success while maintaining professional growth and making meaningful impacts on the lives of Maine citizens.   

The Office works with Maine State Government agencies to complete the State’s annual Single Audit, comprised of the financial statement and Federal compliance audits.  The Office is also authorized to review departmental budgets and capital programs for better and efficient management of State government, and to serve as a staff agency to the Legislature and the Governor in making investigations of State’s finances.  The Office does not utilize a State of Maine Service Center for support, so all administrative and human resources functions for approximately 30-35 employees are handled internally. 

Job Duties:  This is professional services work overseeing and coordinating administrative support functions of OSA, including the business operations and human resource needs of the Office.  The position is responsible for a variety of personnel actions such as hiring, recruitment and retention, position and salary administration, performance management, employee relations, and workers’ compensation.  The position is the designated Equal Employment Opportunity (EEO) Coordinator for OSA, responsible for understanding equal opportunity and affirmative action laws, rules and regulations, procedures and communication techniques.  The position must be able to apply human resource management principles and policies in both routine and complex situations.  

The position is also responsible for a broad range of accounting, budgeting, purchasing and procurement, and vendor management, with support from the administrative team and the Senior Leadership Team. The Business Operations and HR Coordinator may also provide support to the Fiscal Administrator of the Unorganized Territory.  The position reports to the Audit Director – HR & Administration.

The Business Operations and HR Coordinator must have the following knowledge and abilities:
•    Knowledge of information systems for accounting, human resources, budget, and purchasing
•    Knowledge of business management, public administration, and personnel management principles and practices 
•    Knowledge of human resources policies, practices and procedures, including job classification and evaluation principles, recruitment and hiring processes, performance management, and progressive discipline procedures
•    Knowledge of methods, forms and procedures for processing human resource transactions
•    Knowledge of labor/employee relations, equal opportunity and affirmative action laws, rules, principles and procedures
•    Knowledge of governmental accounting and fund accounting, including sources of funds, segregation and display of expenditures and revenues, budgeting, and management reporting
•    Ability to prepare and process budget and financial orders, budget work programs, and supplement and biennial budget submissions, with support from Senior Leadership 
•    Ability to process accounting transactions, analyze and reconcile accounts and financial information, initiate corrections, and make adjusting entries
•    Ability to prepare expenditure, revenue, and budget status reports; and narrative and statistical reports
•    Ability to prepare cash forecasts, revenue estimates, and expenditure projections, and analyze, interpret, and present this information for decision making
•    Ability to communicate effectively, orally and in writing, with a variety of external parties and OSA personnel

MINIMUM QUALIFICATIONS:

A Bachelor’s Degree in Accounting, Business Administration, or closely related field and (6) years of progressively responsible experience in administrative management to include budget, finance, state accounting, personnel management, and procurement functions. Directly related experience may be substituted for educational requirements on a year-for-year basis. Preference will be given to candidates who have a related four-year degree and have a working knowledge of the State of Maine’s human resource laws, policies, rules and regulations, and information systems.

BENEFITS:     

Why Work for the State of Maine?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and -wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave.  Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State of Maine contributes 13.29% of Bargaining Unit and 18.09% of Confidential employee’s pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.