Job Class Code: 6502
Grade: 11
Salary: $17.04-$23.52

Closing: November 27, 2024

At the Department of the Secretary of State , we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and provide great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making meaningful impact on the lives of our citizens. 

Join our team and be part of a rewarding career with ample opportunities for advancement. If you are passionate about providing excellent customer service and thrive on quality, we want you on our team!

Bureau of Motor Vehicles is seeking motivated candidates for the position of Accounting Associate I in the Accounting Unit. 

Who are we?
As a member of our team, you will play a vital role in revenue collections and expenditure processing that is essential in the financial operations of the Bureau. The Bureau’s accounting unit processes revenue received by approximately 474 municipalities, 13 branch offices, and 16 Main Office sections.

Work hours for this position are either Monday-Friday 7:00am-4:00pm (1 hour lunch) or Monday-Friday 7:00am-3:30pm (1/2 hour lunch).

Responsibilities include but are not limited to:

• Reconciling revenue from various sources including: 16 Main Office sections to create a daily bank deposit; from mail received from municipalities for registration, titling, and sales tax transactions; and from 13 – 15 Branch Office Point of Sale reports.
• Data entry and maintaining spreadsheets for on-line unit and revenue collections.
• Processing expenditure invoices for vendor payment and employee reimbursement.
• Filing and/or Scanning.
• Servicing internal and external customers by phone and in person.
• Processing incoming mail twice a day
• Processing refunds to customers daily

The candidate we are looking for will have the following skills:

• Knowledge of query and research techniques.
• Ability to establish computerized and/or manual filing systems.
• Ability to make intermediate mathematical calculations.
• Ability to communicate effectively and write clearly.
• Ability to effectively resolve problems.
• Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Ability to exercise good judgment in appraising situations and making decisions/recommendations.
• Exceptional interpersonal skills
• High attention to detail

MINIMUM QUALIFICATIONS: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)

• Training, education, or experience in office and administrative support work that demonstrates
• Competency in applying a solid knowledge of bookkeeping principles and practices necessary to perform complex work in maintaining specialized accounting and financial records
• Ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules.
• All positions in this classification assume the qualifications of: Accounting Assistant

For more information or questions, please contact: Matthew Dudley or call (207) 441-4512.

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.