Accounts Payable Support Clerk

Augusta, Maine, United States | Accounting & Finance | Full-time

Apply by: Feb. 13, 2023
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Accounting Associate I
Opening Date: October 24, 2022 

Closing Date: February 13, 2023

Job Class Code: 0310
Grade:  11 (Admin Services) 
Salary: $15.60-$20.72/hour
Position Number: 02010-2721

 

Are you an experienced accounting professional who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative?  Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

 

Job duties:

As an Accounting Associate I, you will:

  • Contribute to the Department's mission by helping the Accounts Payable team review invoices for required information received by the Account Payable team.
  • Enter invoices into our accounting system for payment.
  • Complete many other tasks such as scanning documents for archiving and verifying proper record retention.
  • Other supportive tasks such as going through the mail and delivering documents to others.
  • Cross train with other Accounts Payable teams’ tasks.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

 

Agency information:

The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure controls for the Department of Health and Human Services (DHHS).  The Service Center provides budgetary and fiscal analysis for many complex areas within DHHS, including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (Maine’s Medicaid Program). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

The backgrounds of well-qualified candidates will demonstrate the following competencies:

  • Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment
  • Basic understanding of Accounting Practices and Controls
  • Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data and information.

 

Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of bookkeeping principles and practices necessary to perform complex work in maintaining specialized accounting and financial records, and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules.

Preference will be given to candidates with an Associate’s Degree in Accounting or a closely related field and one (1) year of accounting or auditing experience -OR- three (3) years of responsible accounting or auditing experience.

 

Application Information:

 Please submit all documents or files in a PDF or Word format.

 For questions about this position, please contact Jamia.L.Korth@Maine.gov 

 To request a paper application, please contact Ashley.Smith@Maine.gov .

 

Benefits

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

  • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
  • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,345.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
  • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 
  • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
  • Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
  • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
  • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
  • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
  • Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
  • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act 
  • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
  • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.